Job Description: Associational Administrative CoordinatorImmediate Supervisor: Associational Mission Strategist (AMS)Primary Function: The primary duties of the Associational Administrative Coordinator will be to oversee and facilitate the day-to-day administrative and facility operations of the Association. This is a permanent part-time position.Qualifications:1. The Administrative Coordinator must be of fine Christian character and pleasant personality.2. The Administrative Coordinator must be an active Baptist and informed about the work of a Baptist church, the Association, and the Southern Baptist Convention.3. This person must be skilled in office administration.4. This person must be able to keep in confidence information which is not to become public knowledge. 5. Must be supportive of the AMS, able to work with committees and maintain a team spirit.Responsibilities:1. Oversee and facilitate the day-to-day administrative operations of the Association office, including ordering office supplies, maintaining office equipment, providing requested materials for ministry and committee meetings and events, and ensuring the Baptist Building is appropriately set-up for meetings and events.2. Facilitate and work in conjunction with appropriate committees related to facility operations, repairs, and maintenance of all Association buildings.3. Work in conjunction with the Budget and Finance Committee and the Association financial advisor to ensure all bills are paid and employee compensation and reimbursements are dispersed.4. Assist and maintain records in conjunction with the Personnel Committee on behalf of Association employees in relation to their retirement, insurance, workman’s comp, vacation, and other benefits.5. Receive all visitors and phone calls to the Baptist Building.6. Maintain a calendar for the Association and for the use of the Baptist Building and apartment.7. Receive and deposit all monies for the Association, including all ministries of the Association, in a timely manner.8. Maintain all records of the Association.9. Maintain the Book of Policies and Procedures.10. Train, advise and assist associational churches with their Annual Church Profile.11. Compile data and reports for the Annual Book of Reports. Supervise its printing and distribution.12. Supervise the distribution of the Executive Board Minutes.13. Work closely with committees.14. Work in conjunction with the AMS in keeping files on all committees, program directors, personnel records, job descriptions, etc.15. Maintain: Email lists, phone contacts, mailing lists, media presentations, Facebook page, and webpage for the Association.16. Publish and distribute the Associational Newsletter.17. Attend all meetings of the Executive Board and Annual Meeting, as well as committee meetings, as needed.Privileges:1. Vacation – The Administrative Coordinator shall have one week of paid vacation per year (after 90 days of employment) and shall be increased to two weeks after five years of continuous service. 2. Holidays – The following holidays will be paid only for the hours scheduled to work: New Year’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Eve, Christmas Day and New Year’s Eve. (The office is closed for an extended time before Christmas and through New Year’s for maintenance and deep cleaning. These days do not affect vacation, personal or sick days.)3. Sick and Personal Days – The Administrative Coordinator will be allowed four hours of sick leave per month and may accumulate up to thirty working days. A sick day is interpreted as a day of confinement at home or in the hospital or to be used for doctor’s appointments. In addition, three personal days annually; personal days are not accumulative.4. The Administrative Coordinator shall have comp time for all afterhours work done for the Association, including meetings.5. At times, the Administrative Coordinator may be required to use their personal vehicle for business purposes. Reimbursement for the mileage incurred for the business use of their privately owned vehicle will be based upon the per mile rate established by the Internal Revenue Service each year. Mileage between home and office is considered commute mileage and is therefore not reimbursable.